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After that, right click the folder again within Public Folder Favorites and choose “ Add to Favorite Folders” (Outlook 20) or “ Show in Favorites” (Outlook 2010 and Outlook 2013)Īdding a Public Folder in the Favorites section of the Mail Navigation requires you to mark it as a favorites twice. For example, we could create a folder group called Personal to include the Family contact list and another list called Friends. To do this, you first need to add the folder to your Public Folder Favorites as indicated above. You can add another layer of organization by creating folder groups for your contacts. You might want to add a public folder to your Favorites list in the “folder type” Navigation as well for even more convenient access. You can expand this to see all PFs you have access to.Notice you can now see the top-level Public Folders container. At the bottom of the screen on the left, you'll see a small folder icon.By default, you'll be placed in the normal mailbox view.Once the permission is granted, then adding a public folder in Outlook 2010 is an easy task.īy default, you won't see the public folders you have access to in Outlook 2010. The information in the files can be discussed and final output file can be shared through this public folder option.

By sharing the files, you can centralize the information in the file. Using outlook, you can share contacts, tasks calendars and you can even share files. The public folder in Outlook 2010 can contain anything like calendars items, messages or contacts. The level of privilege to use the public folder will be provided to users by the owner of the public folder. The information in the folder can be accessed by selected users or by all users present under same mail client. A public folder is a folder present in Outlook 2010 to share files with others.